Virtual board meetings allow you to discuss and discuss important issues for your nonprofit in a time-efficient and convenient method. They remove the hassle of travel, cancellations or delays on travel. They also allow you to schedule meetings for the convenience of your board members without interrupting their work. They also help you retain and attract talent regardless of where they live which expands your options for recruiting.
There are still challenges in virtual board meeting despite their advantages. The first challenge is to keep your participants engaged. It may be harder to keep them focused without the camaraderie of a live meeting. To counter this, you should create an agenda that has an established structure and limit the time that discussion can take place.
It is crucial to ensure that everyone will be heard in your meeting, even if not one of them speak. To do this, ask them to turn off their microphones when they’re not talking and then turn off their audio when they’re ready to speak. Utilize a video conferencing software that automatically records the audio benefits of virtual board meetings and visuals so that your team members who aren’t tech-savvy can join in.
Additionally, it’s essential to have a board management software package that has secure document storage that allows for the sharing, archiving and annotation of documents prior to the meeting as well as during the meeting. This will enable your board to easily examine and share important information like governing documents, financial reports and other crucial information. Then, it will be simple to gather exact and detailed minutes of the meeting for distribution afterward.