A virtual data room provides a safe and secure environment to share documents and files with various stakeholders during M&A. It allows users to communicate with other participants, review and comment on documents, track activity, and much more. Its benefits include an easy-to-use interface, robust security and collaboration features as well as a lower cost as compared to traditional storage options.
In a VDR access is controlled by permissions at the folder or document level. Users can be restricted to only download PDF versions or original documents with watermarks. Documents can also be set to expire and you can monitor who downloaded what at what time. Admins can also “virtually shred” documents or disallow the rights to download if required.
A reliable virtual data room will also have an intuitive and flexible platform that can be adapted to your specific business processes, IT systems and workflows. It should allow drag-and drop and customized folder structures, as well as a comprehensive search facility. It should also offer an audit trail as well as a simple file tagging feature to ensure that all activities are documented.
The best open source virtual data rooms have an extensible interface for integration with other applications and tools. It will also come with various options for customization which include the ability to customize your own user interface. A strong security framework will protect against insider threats. It will also conduct regular vulnerability checks, infrastructure penetration tests, and also provide security against denial of-service attacks.
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